Director Appointment Letter (Private Limited Company — England & Wales)

Appointing a new director to a UK private limited company is one of the most significant decisions a business can make. This lawyer-drafted Director Appointment Letter provides the complete, legally compliant documentation required to formally record a director's willingness to act — protecting the company, its existing directors and the incoming appointee from the moment of appointment.

What This Template Does

Under the Companies Act 2006, every person appointed as a director of a UK private limited company must formally confirm their eligibility and willingness to act before the appointment takes effect. This document captures that confirmation in full — recording the statutory declarations required by law and the personal details needed for Companies House filing.

Getting this document right at the point of appointment protects the company against the risk of an invalid or legally defective directorship. This is the document UK lawyers use in live corporate transactions and company restructurings. Now it is yours.

What's Inside

This template covers every element of a legally compliant director appointment:

• Notice of Willingness to Act — The formal statutory confirmation that the incoming director is willing to be appointed and act as a director of the company — a legal requirement under the Companies Act 2006 before any appointment takes effect

• Disqualification Declaration — Confirms that the incoming director has not been disqualified from acting as a director, has not performed any acts under which disqualification could arise, and is not prohibited by law from holding the position — protecting the company against the appointment of a legally ineligible individual

• Criminal Conviction Declaration — Confirms that the incoming director has not been convicted of any criminal or civil offence that is not spent under the Rehabilitation of Offenders Act 1974 — an essential eligibility requirement for any directorship

• Bankruptcy & Insolvency Declaration — Confirms that the incoming director is not an undischarged bankrupt and has not made a composition or arrangement with creditors from which they have not been discharged — a statutory requirement under the Insolvency Act 1986

• Fit and Proper Person Confirmation — A formal declaration that the incoming director is otherwise eligible and a fit and proper person to hold office — reflecting the standard required by the Companies Act 2006 and the expectations of UK company law

• Ongoing Notification Obligation — Obliges the incoming director to notify the company promptly of any changes to the information provided in the declaration — ensuring the company's statutory records remain accurate and up to date at all times

• Director Information Schedule — A comprehensive personal information schedule capturing all details required for Companies House filing, including full name, date and place of birth, nationality, occupation, former names used for business purposes and usual residential address

• Identity Verification — A structured identity verification section requiring the incoming director to confirm three personal identifiers from a prescribed list, meeting the verification requirements expected in modern UK corporate practice

Who Needs This

This document is essential for:

• Private limited companies appointing a new director at any stage of the company's life — whether on incorporation, following a share sale or as part of a broader corporate restructuring

• Buyers in SPA transactions who are appointing new directors to the target company at or following completion as part of the post-completion board restructure

• Founders and shareholders bringing experienced individuals onto the board who need a formally documented and legally compliant appointment process

• Company secretaries and office managers responsible for maintaining the company's statutory registers and filing director appointments at Companies House

• SMEs and owner-managed businesses making their first director appointment outside of the incorporation process who need a professionally drafted document that meets the requirements of the Companies Act 2006

Why This Document Matters

An informally documented director appointment creates real legal risk. Without a properly executed consent to act, the appointment may be legally defective — exposing the company, its existing directors and the purported appointee to liability. In a transaction context, a defective directorship can delay or derail completion entirely. This document eliminates that risk.

Why Buy From Us

This letter has been used in real corporate transactions and company appointments by qualified UK lawyers. Every declaration — from the disqualification confirmation to the bankruptcy and fit and proper person statements — reflects the statutory requirements of the Companies Act 2006 and the Insolvency Act 1986 as they apply to director appointments in England and Wales. You receive a fully editable Word document, ready to be tailored to your company and your incoming director.

The document your lawyer would charge hundreds to draft. Yours today, for a fraction of the cost.